The meeting was called to order at 14:00
The club officers and board members in attendance were:
- NY4I – Tom (President)
- AB4YI – Carol (Vice President)
- W7WMS – Will (Treasurer)
- K2BHS – Bruce (Secretary/Newsletter Editor)
- KR4U – Dave (Club Station W4GAC Trustee)
- KI4UIP – John (Board Member)
- N4GD – Dee (Board Member/Repeater Maintenance Manager)
- KA4IOX – Paul (Events Coordinator)
- KO4CEE – Alex (Repeater Trustee)
Minutes from the last Board Meeting have been approved and on the website.
Club Treasurer, Will, W7WMS gave a membership report. There have been five renewals, one new, and four new complimentary new memberships since the last meeting.
W4GAC Club Station Trustee, Dave, KR4U, reported on the tower and club station equipment
Repeater Trustee, Alex, KO4CEE reported that the nets are going OK, and there was a record check-in tally on Tuesday 2/18/25 of 30 check-ins.
Events Coordinator, Paul, KA4IOX reported there is a RTTY Contest in progress from 13:00 on 2/22/25 – 01:00 on 2/23/25.
Secretary/SPARC Gap Newsletter Editor, Bruce, K2BHS reported that the next edition of SPARC Gap is still in process. Also reported that all prior meeting’s minutes have been put on the website
Old Business:
- Tom, NY4I confirmed the After Holiday Party for 2/23/25. Everyone will order off the regular menu and pay their own tab.
- Winter Field Day 2025 was successful. It was proposed to maybe do the summer Field Day with UPARC in Clearwater. This possibility to be posed to the membership at the next Monthly Meeting
- Audit of the Treasury was completed successfully, and the report is to be emailed to Bruce, K2BHS to be added to the Club Records
- Review of the Bylaws, the team will consist of AB4YI (Carol), K2BHS (Bruce) and NY4I (Tom). Need to have a presentation for the next Board Meeting – TBD (tentatively May 2025)
- KR4U (Dave) and KI4UIP (John) addressed tower maintenance issues. The membership will be canvassed for individuals such as electricians, engineers, tradespeople and mechanical people to assist with this task. They briefly discussed how this task may be accomplished.
- The Board also addressed the lighting issues.
New Business:
The key policy was discussed in great depth. (the keys would be for the lock gate, outside and inside doors)
- Keyholders would be determined by office and or position held in the club
- Keys are not to be shared
- Each keyholder will sign for their set of keys
A motion was made to adopt a key access policy setting key access by board position. Motion was made by K2BHS – Bruce, seconded by KR4U – Dave and passed unanimously. The key access policy was entered into the club records and a signed agreement for each key holder is to be executed.
N4GD (Dee) and KO4CEE (Alex) reported that the 220MHz repeater is repaired and ready for reinstallation. Alex also asked about a backup power system for the repeater.
Replacement of the repeater for the 2-meter machine (147.06 MHz), citing that the current repeater is very old. This repeater is the most used resource that the club has. The topic is to be further discussed at the next monthly meeting.
The board discussed the possibility of station equipment being upgraded, such as new radios, microphones, etc. Also mentioned:
- Least expensive options while having different radios at different positions.
- Look at the fourth position being open to try out/test radios.
A motion was made to spend $800 to buy a used Flex 6300 for the club station. Motion was made by W7WMS – Will, seconded by K2BHS – Bruce. The motion passed unanimously.
Executive Board Meetings are to be held on a quarterly basis, with room to have additional interim meetings, if needed.
A motion was made to recognize Pat Connelly, AAØO as President Emeritus. Motion was made by KI4UIP – John, seconded by KR4U – Dave. The motion passed unanimously.
A motion was made to spend up to $1000 for an antenna/tower raising fixture. Motion was made by W7WMS – Will, seconded by KR4U – Dave. The motion passed unanimously.
The Executive Board Meeting was adjourned at 16:02
